November 3, 2005
The Palestine Board of Trustees met in regular session on November 3, 2005 at 6:00 P.M.. Trustees answering the roll call were Larry Miller, Greta Dennison, David Branson, Walter Fritchie, and Larry Surrells. Gene Purcell was absent.
Visitors in attendance were Brian Bradbury, CPA, of the Kemper Group, Bob Taylor, John Maddox, and Pioneer News Reporter, Jim Ellis. Jim Clark, Chief of Police and Margaret Littlejohn, Sewer Utility Clerk, were also in attendance.
The meeting began with all in attendance reciting the Pledge of Allegiance.
The minutes of the October meeting were approved as presented.
Brian Bradbury, CPA, of the Kemper Group, gave a report of their audit of the Village’s financial records for the 2004-05 fiscal year, ending April 30, 2005. Bradbury's report indicated it was a "clean" audit. The condition of the Village finances is good. Their report also contained some suggestions that would safeguard the handling of funds from the Sewer Department. The Village Clerk has already implemented some of those suggestions.
Maxwell Concrete plans to start sidewalk repairs and replacement this month.
Adam Moraga has completed painting of the Village Muncipal building. All of the new dusk to dawn lights have also been installed on the municipal building. Painting of the Village Barn was postponed, and will be done next spring due to the high amount of dust from the elevator located near the Village Barn at this time of the year.
A report on the process of allowing the use of golf carts within the Village, and pursuant to the directions by the Village attorney, Frank J. Weber, the county and township boards must be asked to approve the use of approved golf carts beyond the Village limits, between the Village and Leaverton Park as well as the Palestine Cemeteries. Approval of the use of these roadways will also allow passage of approved golf carts from the camping facilities at the park to the Village.
Larry Miller moved and Greta Dennison seconded a motion to accept the bid of the Flat Rock Telephone Co-Op, Inc. to install a new phone system in the Village office at a cost of $1,723.07. The system will have 6 phones with a backup power supply. The motion passed unanimously.
There was no reported change from last month in the status of the Weaver property at 303 W. Grand Prairie St..
There has been no further response regarding the property at 307 W. Market St.. The consensus was to start condemnation proceedings.
The time and temperature sign was discussed and it was suggested that perhaps the school system and the Village might work together on this project.
The official approval was made to purchase new winter jackets for the police department at a cost of $69.95 each, with motion made by Larry Surrells, and seconded by Greta Dennison. Motion passed unanimously.
Larry Miller moved to officially approve Mark Wilson's request for permission to live in his travel trailer while building a new house and garage to replace the one recently burned. Miller's motion was to permit the variance of the building codes to allow this; seconded by David Branson. The variance was passed unanimously.
By concensus, the Village Board gave approval for the DPW to help put up Christmas decorations on the Village streets. This may or may not require overtime.
The telephone numbers for the Village office and the police department have not been listed in the recent telephone directories. The publishers have been advised and will correct this in the next directories. A means of making these numbers available to all Village residents in an economical way will be pursued. It was also noted that we should consider what the cost is before selecting the method of delivery.
A Christmas Party for the Village staff, Board members and families will be held December 2, at 6:00 P.M.. A catered dinner will be served. Approved by consensus.
Larry Surrells reported that 5 trees on Village property had been removed since the last Board Meeting.
David Branson reported on the Sewer Department facilities and finances. He advised that from all his evaluations that a rate increase will be necessary to assure adequate funds to replace major equipment should any failure of the aging facilities fail. It was agreed that we should proceed to pass an Ordinance for a new rate increase.
Larry Surrells moved that the mayors’ spending, without board approval, be raised from $100 to $500. Seconded by Larry Miller. Motion passed unanimously.
Larry Miller moved that we convene into executive session under Section 2(c)(1) of the Open Meetings Act for discussion of Christmas Bonuses. Seconded by Greta Dennison. Motion approved unanimously.
The meeting adjourned to executive session at 7:25 P.M.
The regular session reconvened at 7:37 P.M.
Walter Fritchie moved that regular employees be given a Christmas bonus equal to 2 days pay, and that part-time custodian, Janie McCoy be given $50. Seconded by Larry Surrells. Motion passed unanimously.
Larry Miller moved for adjournment. Seconded by Larry Surrells. Motion passed unanimously.
Meeting adjourned at 7:49 P.M.
Patricia Schofield, President