MINUTES AS AMENDED 4/03/08
The Palestine Board of Trustees met in regular session on March 6, 2008, at 6:00 PM. Trustees answering the roll call were Walter Fritchie, J.D. Kimberlin, David Branson, and Larry Surrells. Gene Purcell and Greta Dennison were absent. There being a quorum, the meeting proceeded.
Margaret Littlejohn, Sewer Utility Clerk was also present. Chief Jim Clark was on vacation..
Visitor present was Jody Ransford.
The meeting began with all in attendance reciting the Pledge of Allegiance.
The minutes of the last meeting were approved as presented, by consensus.
Mayor Schofield reported that the DPW staff have advised that with weather permitting, installation of the new pumps and motors in the lift stations will begin on Tuesday, March 11. The completion of this project will take several weeks.
The Board discussed condemnation proceedings for three properties that are uninhabitable, namely: 307 W Market St, 205 North Rush St., and 415 South Main St. Jody Ransford reported that the house next to her at 307 W.Market needs to be condemned. She reports the house to be in unlivable condition. There are broken windows, trash accumulations for several months, possums, raccoons, and house cats, living in outbuildings, and other nuisances. Larry Surrells has pictures of all these properties. The Village Attorney has advised that he will proceed with the condemnation proceedings as soon as he has certification of all the titleholders of record, as well as all interested parties. Larry Surrells, moved that the Village proceed with condemnation of these properties, as previously discussed at 307 W. Market, 205 N. Rush, and 417 S. Main in that order. Walt Fritchie seconded the motion. Motion passed unanimously.
Margaret Littlejohn reported that several people who are not on city water fail to either pay their sewer bills on time or refuse to pay. She suggested that the Village establish a policy of collecting a fee of $35 to all new users. This would cover three months bills in the event the occupant should move without paying the final bill. This would relieve the burden on owners of rental property who must pay the arrears bill.
By consensus, it was decided to establish a fee for any sewer user
who was persistently behind in paying their sewer bill. If a user is
three months delinquent, a request for immediate payment will be issued.
Upon the third such request within a twelve month period, a non-refundable
repeat offender fee of $50 will be added to the balance. Failure to
pay this statement will result in immediate water and/or sewer cutoff
until payment is made in full.
Spring Clean-up will be Wednesday, April 30, 2008.
The Wine and Arts Festival committee requested permission to hold the festival on October 4th and 5th, 2008. They will operate under the same terms and conditions as last year. Walt Fritchie moved that we approve the request for the Wine and Arts Festival; Larry Surrells seconded. Motion passed unanimously. .
Mayor Schofield reminded the Board that the Guardian and Cell Phone registration forms for Reverse 911 are available at the Village Office. We need to make everyone aware of these opportunities in case of an emergency in the Village or in the County.
The Village Budget Workday is scheduled for Saturday, March, 15, at 8:30 a.m..
Formal approval of a phone poll vote for a DPW Clothing allowance was made by consensus.
Formal approval of a phone poll vote of the purchase of a new 2007 GMC Sierra 3500 truck for a rebated price of $28,275 was made by consensus.
Larry Surrells moved, seconded by David Branson, to go to executive session at 6:30 p.m. for the purpose of discussing personnel.
The regular meeting reconvened at 6:33 p.m.
Larry Surrells moved, seconded by David Branson, to employ Kathy Gonzales as secretary to the Police Department. Jim Clark had made his recommendation that we hire this person, based on his interview with her. Motion passed unanimously.
Meeting adjourned at 6:34 P.M.
Patricia Schofield, President