March 2, 2006
The Palestine Board of Trustees met in regular session on March 2, 2006, at 6:00 PM. Trustees answering the roll call were Gene Purcell, Greta Dennison, David Branson, and Walter Fritchie. Larry Surrells and Larry Miller were absent.
Visitors in attendance were Bob Taylor, John Maddox, DPW employee Jim Baker, Tom Osborn, reporter for the Robinson Daily News, and Jim Ellis, representative of the Wine and Arts Festival, Mr. and Mrs. Ted Levigne (sp). Also present was Sewer Utility Clerk, Margaret Littlejohn.
The meeting began with all in attendance reciting the Pledge of Allegiance.
The minutes of the last meeting were read and approved as presented.
The final Golf Cart Resolution has been accepted by poll of the Village Board Members. The Resolution will be now be executed. A copy of the executed Resolution will be submitted to Jay Holtzhouser, States Attorney, for approval and with his recommendation, the Law Enforcement Agreement be taken to the Crawford County Board Meeting for approval.
The Leaf Burning Issue was brought from the table by Gene Purcell. It was decided by consensus that this issue could not be addressed until after the proposed leaf cleanup equipment could be voted on later in the meeting.
Approval of the Revised Municipal Estimate of Street Maintenance Costs, in the amount of $5,192.11 was accepted by poll on February 2, 2006. Greta Dennison moved to formally accept the poll, seconded by Gene Purcell. Motion passed unanimously.
Approval of a request for the Palestine School Board and B & S Plumbing to close an area of Washington Street in front of the new grade school to tap the main sewer was accepted by poll on February 27, 2006. David Branson moved, seconded by Walter Fritche, to formally accept the poll. Motion passed unanimously.
Greta Dennison moved, seconded by Walter Fritche, to approve the request of the Wine and Arts Festival to be the same as last year. Voting for this request were Gene Purcell, Greta Dennison, and Walter Fritche. Voting nay was David Branson. Motion carried.
Three properties needing attention in town were reviewed.
Installation of two new sliding doors were approved for the north side of the Maintenance Barn to permit easier access and storage of equipment. A bid of $3,821.47 was presented by Jim Hyde to construct and install the doors. David Branson moved and Greta Dennison seconded, a motion to accept the bid. Motion passed unanimously.
Loren Ramsey has made a request to purchase Village property at the end of Illinois St. The purpose is to build a new garage at his home. More study is needed on the legal steps needed for such a transaction. We will refer this to our attorney for further guidance.
Two letters from Village residents were read and reviewed. One letter criticized the condition of the Village, while the other offered valuable suggestions for improvement of the safety of our grade school children. A follow-up on the suggestions will be given to the street committee.
A representative of AFLAC requested a meeting with Village employees regarding insurance. All are satisfied with what they have. No further action was taken.
Gene Purcell moved and Greta Dennison seconded, a motion to draw up a resolution to participate in CMS – Federal Assistance Program – Federal Management Regulation FSS P4025.4 Chapter 2, Paragraph 8.K and the Illinois State Plan of Operation. Motion passed unanimously.
Budget Committee Chairman, Floyd Fuller, reported all department budgets are due before April 1, 2006.
The Employee Relations Committee Chairman, Greta Dennison reports that an annual review of employees and the review of the Employee Guidelines is in process and recommendations will be presented in our April agenda, Executive Session.
Larry Surrells, chairman of the Streets, Sidewalks, and Alleys Committee, reported that four dangerous trees have been removed and that one alley needs to be filled and graveled.
Sewer Committee Chairman, David Branson, reports that he has made complete survey of the sewer plant and discussed the equipment needs. He will be discussing his findings with the DWP employees and reporting to the board at the next meeting. He is also scheduled to meet with Shannon Woodard, an engineer at Connor and Connor, regarding regular scheduled maintenance.
At the request of Mayor Pat Schofield, the DPW employees presented a list of needs and wants for their use in the street and maintenance in the Village and sewer department. The request included various equipment needed and estimates for them.
Greta Dennison moved to buy a Giant Vac 6600 Pull Behind, Self Contained Leaf Vac with hydrolic boom for the suction tube and hinged side door from Rahn Equipment Co., Danville, IL at a cost of $23,299.23. The motion was seconded by Walter Fritche. Motion passed unanimously.
Gene Purcell moved to buy from Rahn Equipment Co., Danville, IL a Rhino DB 150 Rear Mount Boom Side Arm Mower at a cost of $5,772.10, and to buy from COE Equipment Inc., Rochester, IL 500 feet of replacement hose and a new cutter kit for the Village sewer machine for a cost of $2,770.00. The motion was seconded by David Branson. Motion passed unanimously.
After discussion and approval of the purchase of the leaf vac system, the Board Revisited the Leaf Burning issue. Walter Fritche moved to ban all leaf burning except on weekends from dawn to dusk with all fires to be out completely from dark to dawn. Motion was seconded by Gene Purcell. Motion passed unanimously.
Waste Management has agreed to provide a spring cleanup service on Saturday, April 29.
Gene Purcell moved to adjourn.
Meeting adjourned at 7:22 P.M.
Patricia Schofield, President